Who maintains your fire detection system?

May 2017 Associations, Fire & Safety

A fire alarm system that is not regularly serviced and maintained will eventually cease to function. This could result in loss of life or huge fire damage costs for your company. Who is responsible?

The building owner/end user

The building owner or end user is responsible and liable for maintaining his fire detection and alarm system.

SANS 10400:2010 T1 General Requirement:

(1) Any building shall be so designed, constructed and equipped that in case of fire… (e) adequate means of access, and equipment for detecting, fighting, controlling and extinguishing such fire, is provided.

T2 Offences states:

(1) Any owner of any building who fails to… (b) maintain any other provision made to satisfy the requirements of sub-regulation (T)1(1)(e), shall be guilty of an offence. The business, or building owner, has the responsibility to designate persons with knowledge of how the fire alarm operates. The designated persons should at least know when there is a problem with the system, how to test alarms, how to reset the system and who to call for service when there is a fault on the system or if it is due for service.

SANS 10139:2012 Part 12 is about maintenance, servicing and routine testing of fire alarm systems.

Daily inspections of the fire system must be done to ensure the panel is not displaying any alarms.

Weekly tests conducted by the user of the system ensures he tests one manual call point to check that the panel performs its functions correctly and ensure all relevant warning alarms operate.

This routine testing of the system provides an opportunity for occupants of the building to become, and remain, familiar with the fire alarm signal that the system produces. The weekly test should be carried out at approximately the same time each week. Instructions to occupants should then be that they should report any instance of poor audibility of the fire alarm signal.

Servicing visits

Service visits should not exceed six months. If a risk assessment shows a need for more frequent inspection and service visits due to environmental conditions or operational use of the building, then all interested parties should agree on more frequent inspection and servicing routine.

If this recommendation is not implemented, it should be considered that the system is no longer compliant with the SANS 10139:2012.

Log book

The responsible person should ensure that the system log book is kept up to date and is available for inspection by any authorised person (e.g. representatives of enforcing authorities and property insurers). All alarms, tests and services shall be recorded in the log book.

If there is no proof of regular maintenance of the fire alarm system or the system log is not maintained, insurance companies may refuse to settle a claim after a fire incident.

The contractor

The onus is on the business or building owner to appoint a competent contractor who is duly registered and certified to carry out the maintenance and servicing of the fire alarm system in accordance with SANS 10139:2012. Maintenance by a competent person ensures that the system will continue to function as originally intended.

The service technician shall conduct a visual inspection to check whether structural or occupancy changes have affected the compliance of the system with the recommendations of SANS 10139:2012 for the siting of manual call points, automatic fire detectors and fire alarm devices.

The log book should be examined to ensure that all faults and incidences have been recorded and appropriate action has been taken. SANS 10139:2012 sets out procedures that are to be followed by the service technician during his service visit.

All devices on the system shall be tested at least once a year to ensure their continued functionality. The standard stipulates how various devices should be tested and serviced and this should be carried out with reference to the manufactures recommendations.

The fire alarm system is also likely to require non-routine attention, including special maintenance. Non-routine maintenance includes:

O A special inspection of an existing fire alarm system when a new servicing organisation takes over servicing the system.

O Repair of faults or damage.

O Modification to take account of extensions, alterations, changes in occupancy or false alarms.

O Action to address an unacceptable rate of false alarms.

O Inspection and test of the system following a fire.

Who should I trust?

Ensure your maintenance contractor can prove a track record for servicing and ask to check his service sheets to ensure he has a full working knowledge of fire detection and alarm systems, as in all industries there are good and bad service companies. Based upon the above guidelines end users are strongly advised to enter into a service agreement upon the completion of any new installation works on their premises with the contract installer involved.

The FDIA has in the past concentrated only on how installations are carried out but are now in the process of investigating the feasibility of registering service/maintenance companies involved in the industry in an attempt to ensure quality service to all end users.

We encourage all end users to only use FDIA registered contractors as they have the capability and mandate to ensure that not only is your fire detection system installed correctly, but it is serviced and maintained as per the required standards and regulations.


Share this article:
Share via emailShare via LinkedInPrint this page

Further reading:

Competency in the fire industry
Issue 5 2020, FDIA (Fire Detection Installers Association) , Fire & Safety
Persons who design, commission, install or service fire protection equipment or systems should have the required level of competence for the task they perform.

Fire detection for battery charging rooms
Issue 2 2020, FDIA (Fire Detection Installers Association) , Fire & Safety
Battery charging rooms pose fire explosion risks due to the presence of hydrogen gas produced when lead-acid batteries are being charged.

GUI for fire detection systems
November 2019, FDIA (Fire Detection Installers Association) , Editor's Choice
A graphical user interface for fire detection is a graphics program that makes it easier for the operator to access all the functionalities of the fire detection system.

Fire Beam Xtra covers up to 160 metres
October 2019, Technoswitch , Products, Fire & Safety
The Fire Beam overcomes traditional beam detection challenges where building movement and accessibility made beam detection unreliable and laborious to commission and maintain.

Emergency voice communication system
October 2019, Technoswitch , Products, Fire & Safety
The Technoswitch Emergency Voice Communication Systems concept offers fire telephone and disabled refuge systems, as well as integrating emergency assist alarm systems in a single solution.

Fast detection of smoke and flames
October 2019, Bosch Building Technologies , Editor's Choice, CCTV, Surveillance & Remote Monitoring, Fire & Safety
Video-based fire detection AVIOTEC from Bosch has been optimised for tunnels to provide early and reliable detection of smoke and flames in these dark environments.

A balanced, fair industry
October 2019, PSIRA (Private Security Ind. Regulatory Authority) , Residential Estate (Industry), Security Services & Risk Management, Associations
PSiRA is focused on supporting the effective promotion and regulation of the private security industry.

Choosing the right fire detection system
August 2019, FDIA (Fire Detection Installers Association) , Fire & Safety
Charles Thiong’o from the FDIA highlights important factors to consider when choosing a fire detection system.

Service station security basics
June 2019 , Associations, Integrated Solutions, Retail (Industry)
It comes as no surprise that the petroleum and retail industries are targeted by criminals as these businesses receive, to a great extent, cash in exchange for their products and services.

Magtouch Electronics joins ESDA
June 2019, Magtouch Electronics , Associations, News
Magtouch Electronics, a manufacturer of high-tech monitoring systems for the security and cleaning industries has joined ESDA, the Electronic Security Distributors’ Association.