Pulling the plug on clock card issues

November 2010 Access Control & Identity Management

Biometric fingerprint reader eliminates buddy clocking at Bathroom Bizarre’s distribution centre.

When bathroom and kitchen fixtures and fittings company Bathroom Bizarre decided to transfer all of its salaried staff onto an hourly-paid basis at its distribution centre in Boksburg, it needed a smart system to monitor and control the clocking in and out process.

“We did not want to go the traditional clock card route as this would have meant hours of work manually checking the clock cards, tallying up hours worked, rechecking to ensure accuracy, then inputting this data into our payroll system,” said the company’s distribution manager David Grobler.

David Grobler with the Bathroom Bizarre access system
David Grobler with the Bathroom Bizarre access system

“Despite hours of typing, processing and cross-checking, on traditional clock cards the result is inaccurate invoicing, unexplained non-chargeable hours, a poor audit trail to deal with queries and limited management information to minimise idle time and bottlenecks,” added Uniclox’s James Olivier.

“In addition, we wanted to alleviate the necessity of having to employ security guards to oversee this manual clock card process. Sadly, manual clocking is open to abuse, with buddy clocking being one common hot spot,” Grobler said. “We therefore decided to opt for the installation of a biometric fingerprint reader system which, because its principle of operation depends on the input of unique personal identity data (the person’s fingerprint) and its continual verification when passing through access points, it is practically infallible.

“We considered a number of suppliers but chose Uniclox because of the service they provided. Time is precious so when Uniclox responded immediately to my request for a quotation, it was a clear indicator to me that whenever I needed service from them in the future, they would be positively responsive. An added bonus is that their system is also very cost effective.”

Bathroom Bizarre elected to go the rental route and Uniclox provided full on site training on the fingerprint biometric terminal as well as its Vision Unique interface software. These core modules are designed for South African labour conditions and are easy-to-use and intuitive. Because the software is parameter driven, it was tailored to Bathroom Bizarre’s specific requirements.

At the time of the installation, the two points of control were situated at the main entrance to the warehouse and the canteen, with 41 employees registered on the system. “We faced a challenge with this configuration, however, and had to address the situation quickly to ensure infallible record keeping,” Grobler said.

The Uniclox system accurately keeps records for the company which is important in cases of dispute. “We did in fact have a couple of cases where employees were claiming to have clocked in at work at, for example, 08:00 when in fact they actually only clocked in at 09:00,” Grobler said.

The system, which currently monitors 36 employees, is connected to the HR department and allows the HR staff to extrapolate information quickly and accurately to draw up payslips.

For more information contact Uniclox Technologies, +27 (0)11 454 2234, info@uniclox.co.za, www.uniclox.co.za

Share this article:
Share via emailShare via LinkedInPrint this page

Further reading:

The benefits of electronic visitor management
August 2019, Powell Tronics , Access Control & Identity Management, Residential Estate (Industry)
Access control is a critical aspect of estate security as it represents the controls put in place to restrict entry (and possibly exit) along the outer boundary of the location.

Addressing risks by means of access control layout and design
August 2019 , Access Control & Identity Management, Security Services & Risk Management
In order to develop a suitable, practical and appropriate security system for any organisation, it is essential to first develop a master security and life safety plan strategy.

Secure hands-free access
August 2019, Suprema , Access Control & Identity Management, Residential Estate (Industry)
Suprema’s facial biometric terminals bring no-touch access into secure residential estates, high-rise apartments and luxury homes providing fast, easy and intuitive user authentication with the added benefit of hygiene.

MorphoAccess Sigma Extreme
August 2019, IDEMIA , Products, Access Control & Identity Management
MorphoAccess Sigma Extreme from IDEMIA is a touchscreen device with multiple recognition device interfaces (NFC chip reader, PIN and BioPIN codes, contactless card readers).

Outdoor access terminals
August 2019, Suprema , Access Control & Identity Management, Residential Estate (Industry), Products
Rugged, dust- and weather-proof access control solutions that provide exceptional durability in extreme conditions is a strong requirement for many residential estates.

MorphoWave Compact
August 2019, IDEMIA , Products, Access Control & Identity Management
The MorphoWave Compact captures and matches four fingerprints on either the right or left hand in any direction. It is robust to environmental factors such as extreme light or dust.

MorphoAccess Sigma Lite
August 2019, IDEMIA , Products, Access Control & Identity Management
IDEMIA’s MorphoAccess Sigma Lite and Lite + are fingerprint access control terminals, offering time and attendance in and out function keys.

Eliminating forced gate opening scenarios
August 2019, ET Nice , Home Security, Access Control & Identity Management
When activated by the gate forced open alarm feature, the transmitter transmits a wireless alarm signal up to 750 metres in any direction.

IAM has business on high alert
August 2019 , Access Control & Identity Management
Identity and Access Management (IAM) is now a must in commerce and the need to protect digital assets is driving the development of solutions and widespread adoption

Came acquires Turkish company Özak
August 2019, CAME BPT South Africa , News, Access Control & Identity Management
Came broadens its market horizons and signals growth and consolidation in the Middle East.