A stitch in time

Access & Identity Management Handbook 2006 Access Control & Identity Management

The history

Aluvert, a large manufacturer of a variety of blinds, is located on the edge of the Johannesburg CBD. The company was experiencing huge problems with staff time-keeping. Besides late-coming, absenteeism and buddy-clocking, there were also problems accurately calculating hours worked and overtime. This was costing the company and was also causing discontent as staff members were arguing about the time they had worked and trying to claim extra overtime pay.

A new system had to be imposed on the staff. Not only would the new system be able to accurately assess hours worked and calculate overtime, but it had to address the issues of buddy-clocking and lost clock cards too. It was decided that a system using fingerprints was the way to go. A number of companies were approached for proposals. After a number of demo's from various companies, Timewatch Systems offered a thorough solution and was selected to provide the time and attendance solution.

The solution

ClockWatch was installed for the time and attendance as it is flexible, reliable and easy to use, as well as being more than capable of doing everything required from a T&A package and by the customer. Sagem Fingerprint readers were used as they came well recommended and have proven to be reliable, fast and accurate. CWBio was chosen to manage the fingerprints as it integrates seamlessly with the Sagem readers and can export the T&A data directly to Clockwatch. CWBio is also packed with features and makes control of the fingerprint readers simple.

As the company is spread over three sites a solution was needed that could work over a VPN. CWBio allowed easy connectivity of the various sites. One site is connected to head-office via wireless LAN, while the other site is connected via a VPN over ADSL.

The project was completed in phases. Initially, one reader was installed at the main factory and, together with ClockWatch, effectively addressed the issues. As the staff complement grew, a second reader was also installed in the factory to cope with the increased traffic. When it becomes necessary to monitor staff times at the factory across the road, Timewatch again comes up with a solution using a wireless link to connect the Sagem reader across the road to the main building.

The third factory is a few kilometres away and it was not feasible to install a wireless link. Instead, Timewatch worked with Aluvert's IT department to implement a VPN over the ADSL link between the fourth reader and the main offices. CWBio manages all four readers as if they were all on one site.

Advantage: employer

From the moment the first reader was installed, Aluvert has seen advantages. Absenteeism has been reduced. Calculation of hours has improved resulting in savings to the company and also staff satisfaction as they no longer feel that the company is stealing time from them. Buddy-clocking has been eliminated and the loss of clock-cards is no longer an issue. Production was also increased due to better time-keeping by the workers.

The challenges

Initially, there was some resistance to the new system from the staff. This stemmed largely from a lack of knowledge and understanding of biometrics. After some training and a bit of 'hand-holding' in the beginning, the staff quickly learned to use and trust the system. Clockwatch also needed some 'fine-tuning' and this was carried out speedily by the Clockwatch Support Desk and the efficient Clockwatch staff.

The benefits

The success of the system right from the moment the first Sagem reader was installed left no doubt in the minds of Aluvert Management as to how to roll out the T&A system across the rest of the group. The next three fingerprint readers followed in quick succession and were smoothly integrated with ClockWatch and CWBio.

Fact file

Timewatch, Vivian Taback, +27 (0) 11 640 1850, viviant@timewatch.co.za, www.timewatch.co.za

Share this article:
Share via emailShare via LinkedInPrint this page

Further reading:

Elvey exclusive Aiphone distributor
Issue 3 2020, Elvey Security Technologies , Access Control & Identity Management
Aiphone has appointed the Elvey Group as its official distributor in South Africa with effect from 1 April 2020.

HID Global unveils new line of readers
Issue 3 2020, HID Global , Access Control & Identity Management
HID Global announced the launch of HID Signo, its signature line of readers that creates an adaptable, interoperable and secure approach to access control.

Secure cash with biometrics
Issue 3 2020, Suprema , Access Control & Identity Management
Instead of relying solely on PINs, keys and passwords, integrate biometrics into cash handling solutions, such as cash vaults, safes, cash drawers, ATMs and cash-in-transit vehicles.

The future of biometrics
Issue 3 2020, ViRDI Distribution SA , Access Control & Identity Management
Deon Janse Van Rensburg discusses the impact of COVID-19 on the biometric market and how it may change biometrics in the future.

Frictionless access control
Issue 3 2020, IDEMIA , Access Control & Identity Management
IDEMIA integrates MorphoWave Compact with Digicon dFlow speedgates to secure employees’ access with contactless fingerprint recognition.

A door to fresh produce
Issue 3 2020 , Access Control & Identity Management
Maxiflex’s electrically operated sectional doors, swing lip dock levellers and strip curtains streamline traffic flow and deliver temperature control at Evergreens Fresh Market.

Facial recognition in under one second
Issue 3 2020, ZKTeco , Access Control & Identity Management
The upgraded ProFace product line is designed to deal with all kinds of scenarios, powered by the latest ZKTeco customised CPU.

Are your employees at work?
Issue 3 2020, Secutel Technologies , Access Control & Identity Management
Organisations, big or small, often find that managing the time and attendance of their employees is a tedious, time-consuming and costly exercise.

SALTO KS reaches 100 000 access points
Issue 3 2020, Salto Systems Africa , Access Control & Identity Management
SALTO Systems has reached a milestone of 100 000 access points for its cloud-based KS Keys as a Service solution.

XDS offers Web-based facial recognition
Issue 3 2020 , Access Control & Identity Management
Xpert Decision Systems has launched a web-based facial recognition customer on-boarding solution, reducing the potential of third-party fraud.