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New information protection solution

Think confidential data is protected by company IT security policies? Think again. A new survey commissioned by Xerox and security software company McAfee, reveals that more than half (54%) of employees place information at risk, with 33% saying they do not always follow their company’s IT security policies, and 21% saying they are not even aware of the policies, leaving the security of customer credit card numbers, financial reports, and HR and tax documents at risk.

According to the survey, 39% of employees who copy, scan or print confidential information at work worry at least sometimes whether the information on a networked device will remain secure.

To address this concern, Xerox and McAfee are teaming up to design a security system to help companies protect against threats to this confidential data. By integrating embedded McAfee software into Xerox technology, the two companies plan to use a whitelisting method that allows only approved files to run, offering significantly more protection than traditional blacklisting tactics, where a user has to be aware of and proactively block viruses, spyware and other malicious software. In addition, the solution provides an audit trail to track and investigate the time and origin of security events, and take action on them.

“With more than 50 000 new security threats emerging each day, protecting sensitive company information can be intimidating for IT managers – especially when you consider that any device sitting on the network, from a PC to a fax machine, can be exposed to those threats,” says Rick Dastin, president, Enterprise Business Group, Xerox Corporation. “This partnership will work to ensure those devices are secure and company information is protected.”

Xerox and McAfee are improving the safety of devices on the network to protect proprietary company data – a needed solution according to survey data, which also found that some companies do not take simple steps to lessen the risk, such as making sure employees are aware of IT policies and use access codes to pick up prints and copies. Additional survey results found:

* Half (51%) of employees whose workplace has a printer, copier or MFP say they have copied, scanned or printed confidential information at work.

* Of the 39% who say they are at least sometimes worried about confidential information staying secure, 86% say they are at least somewhat worried about personal information, 77% say customer data, 77% say employee information, and 70% say proprietary company information.

* More than half (54%) say computers pose the biggest security threat to their company’s network compared to other IT devices, while only 6% say it is MFPs.

* Only 13% of employees whose workplace has a printer, copier or MFP say they are prompted to enter a password or passcode on the MFP before releasing a job they have printed or accessing the ability to copy.

“The threat landscape has evolved to include devices that when originally designed, where never considered a security threat,” says Tom Moore, vice president of embedded sales, McAfee. “Now we are seeing the need for security on devices like MFPs to protect confidential and proprietary data, which if lost or stolen, could negatively impact a company and its employees. The partnership with McAfee and Xerox embeds security into the device for better protection.”

Xerox is distributed in sub-Saharan Africa by Bytes Document Solutions.

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