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T&A the right way

Time and attendance (T&A) systems track and manage employee check-in and check-out times, meal-time, vacations and absences. Traditional T&A systems were based on a manual recording process, where employees recorded their time and schedule information on various manual recording devices from paper to punch cards and even computers.

The data gathered from such records would be processed by managers and then salaries calculated based on this information. This process is deemed very inefficient due to the long hours it takes for managers to process such data. Furthermore, such processes suffered from inaccuracy and lack of reliability from data input errors, calculation errors or scamming activities that arise from using human resources.

The implementation of an automated time and attendance system resolves the previously mentioned issues by greatly reducing errors that may occur during the collection and calculation stages. It allows for simpler management of the workforce as they can easily be grouped and attendance rules such as work hours, breaks, absences, meal time etc. can be applied accordingly. Furthermore, reports can be generated on demand as processing and calculation of such data is done automatically.

The largest threat to your T&A system is ‘buddy punching’, which means another person records time for a person. Workforce waste, overpaid payroll, and cheating the clock is increasing annually across the globe because of buddy punching. Buddy punching means that a fellow employee records time in place of the actual employee, and an ordinary time and attendance system, which uses credentials such as cards, PIN, or passwords, cannot prevent buddy punching because credentials can be shared.

By combining the T&A system with biometric technology, buddy punching is prevented resulting in efficient management with associated decreases in costs. Furthermore, it provides more security than card, FoB, PIN and passwords. Suprema’s BioStar 2 linked with Suprema’s latest fingerprint recognition devices allow you to efficiently and professionally manage an organisation’s human resources. You can also prevent authorisation using forged fingerprints if you use the Live Finger Detection (LFD) feature on some of Suprema’s latest fingerprint recognition devices.

T&A redesigned

BioStar 2’s T&A management system features Pay Codes, Shifts, Schedules, Schedule Templates, and Overtime Rules. The Time Card and Report features can be used to edit or print out individual time and attendance records as reports.

Structure-wise, BioStar 2 T&A and BioStar 1 T&A may look similar. However, BioStar 2 T&A simplifies the complicated configuration of BioStar 1 T&A and increases the flexibility of the functions to allow for diverse configurations.

BioStar 2’s T&A System isn’t merely an employee check-in and check-out tracking system. It also allows for other employee payroll events to be tracked, for example; work, breaks, meals, leave types and times. Furthermore, time and attendance records edited by the administrator can be seen in a single glance.

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