Linking access, T&A and payroll

Access & Identity Management Handbook 2005 Integrated Solutions

Project scope

350 enrolled employees.

Four buildings on site.

Main function - brake pad manufacturing.

Four Sagem MorphoAcces 200 Readers.

One Sagem MEMS Enrolment and Management System.

Two Full height bi-directional turnstiles.

TimeManager SQL multi-user time and attendance system.

VIP Payroll system.

The history

Alfred Teves Brake Systems operates under a technical licensing agreement with Conti Teves in Germany, a world leader in the development of brake systems for motor vehicles.

Ate branded products are supplied to all major original equipment vehicle manufacturers in South Africa, as well as being involved in their export programmes. This ensures that the highest quality accreditations are achieved in supplying this prestigious market. The products are also distributed in the aftermarket through all the major spares outlets.

Facilities include a machine shop with latest technologically advanced equipment, plating and assembly plant, and a brake pad manufacturing plant.

Products supplied by Alfred Teves Brake Systems South Africa (Ate) include brake calipers, discs, master cylinders and boosters, wheel cylinders, brake pads and brake shoes.

A system was required for managing staff hours worked, overtime, lost time, absenteeism, and it needed to interface to the VIP payroll system.

The previous card-based system that was installed was problematic and inconstant.

The card-based system resulted in money and time loss due to fraudulent access and time and attendance transactions.

The change was necessary in order to eliminate fraudulent clockings on site, and in order to enhance security and safety in the production environments, by ensuring that only the correct people are on the site.

The mission was to provide a seamless link between access, attendance and payroll functions. Due to the harsh environment a rugged solution was needed that could withstand use by workers with very dirty fingers.

The solution

Four Sagem MorphoAccess 200 Readers, one Sagem MEMS Enrolment and management system, two bi-directional turnstiles, Time Manager SQL 'multi-user' for time and attendance management. The whole system is integrated and linked to VIP Payroll.

Implementation

We obtained proposals and quotations from several companies, having separated design, specification and implementation. Project was measured by a project plan and professional specifiers provided instructions as to planning and implementation.

The result

The goal was achieved, the Sagem system achieved a 100% enrolment rate where even the most badly damaged fingerprints were successfully enrolled.

A major concern initially was the fine dust generated in the manufacturing of brake pads. This dust adheres to everything and we were concerned about the effect it would have on the fingerprint scanners. To our relief, this has not caused any problems in the operation of the system. The biometric readers have performed above expectations.

Time Manager Sql provides all the management reports and full integration with VIP payroll.

Ate has this advice for any company thinking about changing their access control systems: "Begin enrolment of staff during the system implementation. This means that the system is ready to go live as soon as installation is complete."

Fact file

Key service providers, products and solutions:

System Integrator: Access2000, David Neaves, 011 452 4744, david@access2000.co.za

Sagem Biometric products distributed by Ideco Group, Gary Jones, 011 840 7800, info@ideco.co.za

Ate Brake Pads, Jan Pateman, 011 914 4870, janp@ate.co.za





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