Gauteng-based rehabilitation and old age home group, Rand Aid, has cut its 1500-strong payroll preparation time by three-quarters after implementing modules of the time accounting suite, a time and attendance solution supplied by human resources solution provider Q Data Dynamique, a division of PQ Africa.
"Previously we were taking up to four hours to prepare the payroll run," says Ronelle van de Werken, Computer Manager at Rand Aid. "Now the entire process is completed in under 30 minutes."
The time accounting suite incorporates TimeKeeper-PC, a time and attendance application module, TimeCosting-PC, designed to collect, analyse and monitor labour distribution and job allocation information; and Department Allocation, which supports the monitoring and controlling of hours worked per department.
With three companies on their payroll system - two outside contractors who provide nursing and domestic staff, and their own personnel, Rand Aid's TimeKeeper-PC solution easily met the demands of multiple pay systems, being able to export payroll data across platforms to the outside companies. A further complication of nursing staff working differing shifts was accommodated by TimeKeeper-PC's rules engine.
Rand Aid cuts T&A payroll preparation time by 75% "TimeKeeper-PC's analytical ability and insight into time and attendance data is the otherreason why the solution has taken off so well since it was first introduced by QDD in September last year," says Linda Glieman, Product Manager, Time Accounting at QDD. Since its launch, TimeKeeper has been installed at such well-known sites as Metcash Trading, Tongaat Hullet Sugar Limited, Richards Bay Coal Terminals, Toyota SA, Plascon Paints and CocaCola SA.
"Time and attendance is far more than just 'clocking in and clocking out' as it was in the old days", said Glieman. "HR people need to be able to monitor trends to be proactive, and a simple report on clock-in times does not provide any deeper insight so crucial to effective management."
TimeKeeper-PC provides realtime analytics of inputted data, creating graphical and spreadsheet-based reports on trends within the labour force, be it absenteeism, overtime, or any other number of trends which can and do manifest themselves amongst any labour force.
"Trends can be evaluated right down to an individual or departmental level, Glieman continues." It might be found, for example, that a certain contract is causing absenteeism, or it could be related to personnel issues within a certain division - and then steps can be taken to ensure that those conditions desist."
The data can be sorted into any variation, according to pay period, group of employees, or level of employee.
"Time Keeper-PC can also export any chosen or relevant fields into a company's chosen ERP orback end systems, allowing for an enterprise wide integration of data," says Glieman. The automisation of the data transfer reduces the margin for error. Activity-based costing is possible through the TimeCosting-PC module which tracks both time and costs associated with every aspect of a production process.
The time accounting suite, developed by Israeli IT software developer Lavie TimeTech, is also fully integrated with a state of the art access control system.
For further details contact Linda Glieman, Q Data DynamiQue on tel: (011) 254 3000.
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