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Residential Estate Security Handbook 2017


Effective, PoPI-compliant visitor management
September 2017, Residential Estate (Industry), Security Services & Risk Management

Establishing the correct identity of visitors to an estate or complex is crucial to effective security. In the past, the tattered visitors’ book was standard at every gate, but now, everyone knows that these books are ineffective as information is largely inaccurate and mostly illegible. Moreover, with the Protection of Personal Information (PoPI) Act, paper-based access control registers will no longer be compliant and will become obsolete.

OnGuard has developed a solution for visitor management called Identiscan, a hand-held mobile data terminal effective in scanning both motor vehicle and driver’s licences. When using the Identiscan Electronic Visitor Management System (EVMS), all data is encrypted and stored offsite on a secure server to meet the most stringent regulatory requirements.

“Identiscan is a good security solution for access control and we offer it as a service to all our clients,” says Charl du Toit from SJC Security. “It takes away the work of handwritten security tasks and increases control procedures at estates and places of business.”

The system ensures both the identity of the user (the guard) as well as the visitor. Before using the device, the user first enters their PIN to identify them. This ensures that they remain accountable for management of the scanner as well as the allocation of the access record to the specific guard. There is no longer an option to say “I didn’t let that person in”.

Peter Bicar, estate manager at Silvertree Estate in Tokai, notes, “We have seen a real benefit in reduced crime by percentage on the estate since using Identiscan. It enables us to ascertain if the driver has a valid driver licence and that the vehicle is valid as well. All visitors, including contractors, are recorded entering the estate and I receive daily reports on the day’s activities. I am able to retrieve backup information from the server in order to follow up should an incidence occur.”

The benefits of using Identiscan are:

• Accuracy of information.

• Elimination of paper-based access control registers.

• Improved speed of processing visitors and contractors.

• No computer required as the data stored offsite.

• Automatic warnings of undesirables people/vehicles.

• In-depth reporting.

• Direct control of the gate or boom via the scanner.

“Identiscan is a massive deterrent for someone who wants to enter illegally. It also prevents people who don’t have a valid registration or identification from entering – there is just no basis for argument. If they don’t have a driver’s licence, they simply don’t come in,” explains Tony Heath from Stable Yard Estate.

He adds, “We have received very good service from Identiscan; there is never any downtime. We once needed something to be looked at and it was attended to in a matter of hours. The product is not just limited to use for guarding companies either. I am the chairman of a complex of 1550 houses and we have direct access to a list of all visitors on a daily basis, with their photo ID and full details so we can trace any internal incidences as they occur.”

For more information contact Identiscan, +27 (0)21 701 7777, www.identiscan.co.za.


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Further reading:

  • Back to the future
    September 2017, Adamastor Consulting, This Week's Editor's Pick, Cyber Security, Integrated Solutions, Residential Estate (Industry)
    The future is not what it used to be. Rob Anderson looks at estate security in 2027.
  • Assessing risks in security technology systems
    September 2017, Adamastor Consulting, This Week's Editor's Pick, Security Services & Risk Management, Residential Estate (Industry)
    Technology used to mitigate physical risks comes with its own risks that need to be addressed.
  • Manage your data appropriately
    September 2017, This Week's Editor's Pick, Security Services & Risk Management, Residential Estate (Industry)
    Home is where one relaxes and forgets about the stresses and demands of day-to-day life, except if your job is managing an estate and the security of its residents.
  • Who’s on your estate?
    September 2017, LexisNexis, Security Services & Risk Management, Residential Estate (Industry)
    Verifying a candidate’s identity is one of the most important checks to conduct as it establishes whether a person is really who they say they are.
  • Are you sure you are living in a secure estate?
    September 2017, SAIDSA (SA Intruder Detection Services Association, Residential Estate (Industry)
    SAIDSA developed a short questionnaire to help you decide if you are living in a secure estate or not.
  • Managing technology risks for effective estate security
    September 2017, Technews Publishing, Residential Estate (Industry), Cyber Security, Integrated Solutions, Conferences & Events
    Hi-Tech Security Solutions and Rob Anderson hosted the Residential Estate Security Conference 2017 in Johannesburg earlier this year.
  • Essential backup power equipment
    September 2017, Eurobyte Technology, Legrand Southern Africa, This Week's Editor's Pick, Security Services & Risk Management, Residential Estate (Industry)
    Planning for unexpected power outages has become an essential part of any security strategy for residential estates wanting to keep their security running.
  • Five safety rules
    September 2017, DEHN Africa, This Week's Editor's Pick, Security Services & Risk Management, Residential Estate (Industry)
    Working on electrical installations can be dangerous as those that are not properly connected or maintained pose a serious risk to both people and property.
  • Deepening the value of surveillance
    September 2017, Hikvision South Africa, Residential Estate (Industry), CCTV, Surveillance & Remote Monitoring, Cyber Security
    Deep Learning has swept through the IT industry, bringing benefits and better classifications to a number of applications. Now it’s changing security as well.
  • From the outside in
    September 2017, Betafence South Africa, Residential Estate (Industry), Access Control & Identity Management, Perimeter Security, Alarms & Intruder Detection
    Global perimeter fencing leader Betafence believes that the perfect residential estate security solution is one that derives from a synergistic integration of various elements.
  • Partnering with estates for security success
    September 2017, Elf Rentals - Electronic Security Solutions, This Week's Editor's Pick, Perimeter Security, Alarms & Intruder Detection, Integrated Solutions, Residential Estate (Industry)
    The team at Elf Rentals considers themselves to be specialist partners in the electronic security sector in terms of the financing, installation and maintenance of security contracts.
  • Bringing comprehensive security to estates
    September 2017, Elvey, Residential Estate (Industry), CCTV, Surveillance & Remote Monitoring, Products
    Elvey cemented its involvement and presence in the residential estate market at this year’s Hi-Tech Security Solutions’ Residential Estate Security Conference.

 
 
         
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