Background checks are arguably one of the most essential steps in human resource management and staff recruitment today. They help root out unsuitable candidates by assisting with red flagging criminal behaviour, unverified qualifications, fabricated experience and more. This aids in ensuring that informed decisions can be made regarding one of the most important assets of an organisation - its employees.
One should therefore never finalise an employment contract until all the relevant checks are concluded and the results are available for clear and factual assessment. This is especially important because an employee/employer relationship is legally binding and employees cannot simply be fired in the event of certain behaviour patterns showing up only after they are hired.
Dealing with money and customers
In a corporate environment, employees dealing with finances or providing customers with financial advice should be checked in accordance with the Financial Advisory and Intermediary Services Act. These checks include the FSB Fit and Proper check, credit check and criminal check. Together they go a long way in identifying undesirable behaviour such as involvement in crime and past and present issues with credit.
The Association of Certified Fraud Examiners (ACFE) 2016 Report to the Nations showed that more than three quarters of fraud incidents were committed by individuals working in seven key departments: accounting, operations, sales, executive/upper management, customer service, purchasing, and finance. The banking and financial services, government and public administration, and manufacturing industries were the most represented sectors in the cases examined.
The ACFE Report also showed that the most common behavioural red flags in 78.9% of fraud cases were: living beyond means, financial difficulties, excessive control issues, recent divorce or family problems, unusually close association with a vendor or customer or a general ‘wheeler-dealer’ attitude involving unscrupulous behaviour.
This is not a situation any employer wants to face, especially when early detection is possible.
Pre-screening candidates also aids in ensuring a safer work environment for existing employees. Workplace violence is an unfortunate reality. The mental and physical health of workers must be taken into account when introducing a new member to the team. Through the use of a screening process before a candidate is employed, businesses are more likely to uncover prior complaints against individuals through either former employers or even, in extreme cases, criminal records. Extra vigilance is especially expected in cases where the potential employee will be in direct contact with civil society.
Every business owner is aware of the effort that goes into building a reputation that positions the company as trustworthy and above-board. Employers should therefore avoid introducing employees into their company who have the potential to tarnish the company’s reputation, whether intentionally or unintentionally. Nobody can predict the future but an evaluation of a candidate’s history will quickly give you an idea of their integrity and credibility.
This also holds true for NGOs that rely on the goodwill of volunteers. NGOs that engage volunteers also have a reputation to uphold and any negligence or negative publicity can affect cash flow, and in some cases, lead to closure or worse.
Some of the most prominent forms of CV fraud are fabricated academic qualifications and experience. These gross misinterpretations may assist the candidate with appearing more qualified for the job. However, once hired – their failure to perform can quickly turn disastrous for the employer. There have been numerous, high profile cases of qualifications fraud in South Africa, where candidates were found to have lied on their CV yet they managed to obtain senior positions.
Recruiters should never accept the information on CVs as is. Always verify the authenticity of the candidate’s qualification as well as their experience.
Conflict of interest
Employees who are involved in the procurement process are more disposed to conflicts of interest than others. Despite laws and frameworks, there have been numerous incidents in which procurement professionals were found guilty of allowing their personal lives to interfere with their professional responsibilities and duties. Common incidents include; having direct ownership or shares supplier businesses; offering private services to the employer’s clients; accepting gifts, money in exchange for discounts, preferential treatment or goods/service; the use of company resources for personal enrichment and the abuse of decision-making authority regarding purchases.
Conflicts of interest are able to thrive because of unregulated environments, which is why businesses must ensure that strict policies and vetting practices are in place to deter incidents.
Background screening solutions, such as Lexis RefCheck, can assist employers with employee due diligence and auditing by verifying a wide range of personal information, including the identity of the candidate, information held by credit bureaux, criminal records, driver’s licences, global academic qualifications and professional association memberships. In addition, Lexis ProcureCheck, helps to independently identify conflicts of interest within your supply chain via thorough employee and vendor screening.
For more information, visit: www.lnrisk.co.za
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