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Easier visitor management

Impro Technologies has launched Visitor Portal, an online Web-based visitor management solution that streamlines the process of managing visitors to your facility.

Barry East, sales and marketing director for Impro Technologies explained that as Visitor Portal is an online solution, it can quickly and easily be deployed anywhere in the country. “Our goal with this solution is to do away with the old paper-based system, which has proven to be unreliable and frequently inaccurate.”

Visitor Portal can be accessed through any Internet-enabled device, such as a smartphone, tablet or PC. “This means that the reception area can quickly capture accurate visitor information and, at the click of a button, you are able to immediately know who’s on your site.”

In addition to registering visitors as they arrive on-site, the system makes pre-registering visitors quick and easy. Once registered, the visitor receives an automated email and/or text message notification, along with their single use access code. The notification automatically integrates into the visitor’s calendar for enhanced convenience.

“The person undertaking the pre-authorisation should be an employee of the organisation, as this provides an additional level of authentication because the visitor is known to that person. This also ensures rapid traceability in the event of an onsite incident,” said East.

Although technologically advanced, the focus was on keeping the system simple with an intuitive interface to ensure that no technical expertise is necessary to use the product. Visitor Portal seamlessly integrates into Impro’s Access Portal. This enables users to set up pre-defined access profiles and rule sets. In ­addition, all actions are recorded in the database for complete auditability and reporting.

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