Managing employee absenteeism

August 2014 Access Control & Identity Management

Unscheduled worker absences are on the increase and many absences occur around holiday periods when employees have children at home.

This pattern of abuse results in lower productivity and incomplete projects for the employer, and lowers staff morale amongst those who work consistently. If left to escalate, legal proceedings waste both time and money. And due to South Africa’s complex labour laws, it can be difficult to confidently discipline those employees with attendance issues.

Legal experts say the first step is a clearly written policy that specifies standards and employee requirements. Be sure to specify that discipline – including termination – may result from repeated leave abuse. It is impossible to list every single potential offence but the following should be included:

* Number of absences, number of times coming in late, and number of early departures, all of which exceed the attendance policy allotment;

* Failing to get permission for leaving early or coming in late;

* Failing to give advance notice of an absence when possible;

* Failing to report an absence properly (attempting to hide an absence), and

* Failing to submit medical certification upon request.

Track time accurately

To legally prosecute or discipline employees, clear and unbiased record keeping is critical. The business owner needs to be able to prove abuse for a specific employee over time. Good recordkeeping can also assist a manager to recognise a problem and intervene before it escalates. For example, is absenteeism higher under a particular supervisor? Only long-term records can identify these trends.

Unfortunately, this type of accurate record keeping is time-consuming. Fellow team members are often the only people who are aware that a certain employee is regularly absent. Identifying, confronting and resolving absence abuse is an unpleasant task, and some supervisors could be too lenient. Others might be complicit in not reporting a late or absent worker in exchange for favours, or due to friendships.

Automate

An automated time and attendance tracking system allows busy managers to streamline and simplify timekeeping – collecting, managing and processing time records. Automation reduces supervision costs and is the most effective way to maintain detailed, accurate and up-to-date attendance records.

The introduction of biometric identification specifically has significantly improved documentation and reporting, reduced buddy punching and ensured that policies are applied consistently and fairly for all employees. Instant reporting allows business owners to identify any patterns or trends of absence and provide backup information if legal proceedings become necessary.

Uniclox Technologies’ Attendance Register software is supplied free with many biometric terminals, providing management with basic HR functionality as well.





Share this article:
Share via emailShare via LinkedInPrint this page



Further reading:

Enhanced biometric technology for mines
September 2019, ZKTeco , Mining (Industry), Access Control & Identity Management
Biometric identification and authentication are currently used at various mines in South Africa and in the SADC region.

Read more...
Improving access in mines
October 2019, Astra Fasteners , Mining (Industry), Access Control & Identity Management, Products
The VP1 controller provides full access control and remote monitoring of intelligent locks without having to wire into a network or install, manage and maintain software.

Read more...
Invixium and Pyro-Tech partner in South Africa
October 2019 , News, Access Control & Identity Management
Invixium, a manufacturer of IP-based biometric solutions and Pyro-Tech Security Suppliers have announced a new distribution partnership.

Read more...
Suprema receives FBI PIV/FAP30 certification
October 2019, Suprema , News, Access Control & Identity Management
Suprema has announced that the company's BioMini Slim 3 has received FBI PIV (Personal Identity Verification) and Mobile ID FAP30 certification.

Read more...
Frictionless access with a wave
October 2019, IDEMIA , Access Control & Identity Management, Residential Estate (Industry)
IDEMIA was the Platinum Sponsor for the Residential Estate Security Conference 2019 and set up its MorphoWave Compact frictionless fingerprint biometric scanner at the entrance to the conference.

Read more...
Streamlined access and reporting
October 2019, Comb Communications , Access Control & Identity Management, Residential Estate (Industry)
The main focus of the Comb stand was its practical demonstration of the MK II Lite intercom system with third-party integrated products.

Read more...
Customised and integrated solutions
October 2019, Suprema , Access Control & Identity Management, Residential Estate (Industry)
iVisit offers both high-end and low-end residential complexes a cost-effective visitor management solution that is fully integrated into Suprema's offerings.

Read more...
Access solutions for every estate
October 2019, Impro Technologies , Access Control & Identity Management, Residential Estate (Industry)
Impro's flagship Access Portal solution comprises one of the most user-friendly software solutions on the market.

Read more...
Managing staff effectively
September 2019, dormakaba South Africa, iPulse Systems , Integrated Solutions, Access Control & Identity Management
Workforce management solutions allow organisations to track the relationship between productivity and the cost of employment, incorporating issues such as health and safety, T&A, rostering and more.

Read more...
Hennie Lategan joins Centurion as head of exports
September 2019, Centurion Systems , News, Access Control & Identity Management
Centurion Systems has announced the appointment of Hennie Lategan as the head of the company’s exports department.

Read more...