Making cash management more intelligent

Issue 5 2023 Retail (Industry), Asset Management, Products & Solutions

The monitoring capabilities of financial Software-as-a-Service (SaaS) can revolutionise your retail operation and ensure that your data is as secure as your hard earned currency.

Staying up to date on cash flow activity is a sure-fire way of making informed decisions that’ll ultimately benefit and drive your business forward. By using state of the art cash and payment management solutions, keeping a close eye on the situation is a breeze. In fact, it’ll save you loads of stress, time, and overhead costs.

All Deposita hardware features SaaS functionality, called Connector. The Connector family comprises four tools – Report, Accept, Vision, and Collect – that form a flexible yet powerful financial transaction monitoring platform. Together, they provide a 360°, real-time view of your business’s cash flow activity; an especially desirable feature considering the competitive nature of the retail sector.

Connector Report can access and talk to any database. It’s optimised to communicate to reports that are preloaded into any SQL server engine, improving time efficiency. All reporting is tightly integrated into the security mechanism built into the family of tools allowing only authorised personnel to access certain information.

Connector Accept offers payment options to third parties through various payment instruments like cash, card, cheque, coins, vouchers, and NFC.

Connector Vision provides a comprehensive monitoring and management platform. Functions such as transaction monitoring, remote management, information service, income delivery processing, cash management and performance assessments are key elements of Connector Vision. It carries out real-time device health monitoring too. This ensures your cash handling devices continue running smoothly for longer and with less downtime.

Connector Collect is a comprehensive cash management system that allows for the full automation and integration of cash and ATM processing. It will also allow for the auto-reconciliation of all transactions through a three-way balancing model.

The Connector Software as a Service produces detailed transaction records, where everything is accounted for. This feature enables you to trace and analyse every financial interaction which, in turn, ensures accurate auditing and record-keeping. It also empowers you to make informed decisions based on data, helping you determine the best course of action for the future of your business.

Limiting human error

Due to the large scale of many retail operations, it’s only natural for the occasional human error to occur. However, tools like Connector remedy this by enabling you to track cash management activities per user. This enhances accountability and makes accurate individual performance assessments possible. It also highlights opportunities for the specific and targeted training of individuals, ultimately saving valuable time and resources.

With Connector Software-as-a-Service, you can determine when and how much float will need replenishing. By analysing cash flow patterns and understanding fluctuating money levels, your team can proactively attend to float administration, ensuring they always have the right amount of funds on hand. By recognising float replenishment needs early on, you streamline your business’s cash management process, reduce the risk of money shortages or excesses, and boost overall operational efficiency at the same time.

The family of tools also optimises cash-in-transit (CIT) pickups. Whether you have a Deposita automated banking machine or cash recycler, the Connector platform allows your business to schedule CIT collections either on set dates or dynamically (based on the device’s content value or volume).

By using the Connector platform to check in frequently on cash management device performance, you can proactively identify and address any issues before they escalate. It allows your business to maintain a robust and efficient financial management infrastructure and helps you keep track of profits.

Like any business, it’s important for you to understand different income sources and to identify key trends since it’ll help with data-driven decision-making that optimises revenue streams. When used correctly, this insight helps pinpoint highly profitable product lines, assess the impact of pricing strategies, and explore growth opportunities.

By studying your Connector software and inventory system reports side by side, picking up on deviations becomes far less time consuming. Correlating cash flows with inventory data enables you to gain valuable insights into stock levels, demand patterns, and income variances. This should see you experience enhanced forecasting accuracy and fewer stock outs.

Aside from benefiting your retail operation, improved inventory management increases your customers’ satisfaction as well.

Finally, Connector Software as a Service supports compliance and risk management efforts with features such as transaction monitoring and streamlined reporting. These Connector functions allow your retail business to adhere to regulatory requirements and mitigate potential risks with very little effort or labour involved.


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