Who’s entering the estate?

Residential Estate Security Handbook 2020 Access Control & Identity Management

Residential or private estates are becoming more popular in South Africa, as well as the need for tighter security measures at the visitor’s point of entry. Security, and especially access control, needs to be made as fluid as possible so that residents and guests can be granted entry in an easy and convenient way. This process has to be both efficient and fast, keeping the entrance lanes free of congestion, but at the same time taking accurate information of every visitor entering.

When a visitor arrives at an estate, the first thing on their mind is, how long am I going to have to wait? With Identiscan it’s under sixty seconds.

When a visitor arrives at the entrance, the duty security officer approaches the vehicle with Onguard’s handheld 2D infrared IP68-rated barcode scanner. The COVID-19 screening questions, a new feature, are asked and acknowledged. The visitor’s driver’s licence and vehicle disk is scanned.

Then, choosing from a preloaded on-screen drop-down menu, the destination within the estate and reason for the visit are chosen. Should a foreign document be produced, the information will be captured via manual format and a photo of the original document can be stored with that entry.

A resident hosting a dinner party can, via the Identiscan Telegram bot, provide guests with a visitor token allowing for a quick entry and exit. Much the same as a regular visit, the token is received by the guest and given to the security officer and the driver’s licence is scanned for identification purposes and continuity of the scanning in process. Once the token is used the resident will receive, via the Telegram bot, a photo confirming who used the token.

You now have the visitor’s name, surname, ID number, car make, model, colour and registration number, destination and reason for visiting, as well as the security officer who processed the entry.

With this accurate information, the boom can be opened from the scanner using Bluelock. This is a Bluetooth receiver paired to the scanner allowing the user to open or close the boom and/or automated gate; thus allowing the security officer to stay within sight and close to the visitor at all times.

PoPIA compliance and protection of visitors’ information at the point of entry are a very important aspect of the secure scanning process offered when using Identiscan. To achieve this the visitor information is uploaded from the device directly to a secure, off-site server, preventing any unauthorised usage of visitors’ details.

Using the Identiscan live web platform, estate managers can log on with a randomly created alphanumerical server-generated PIN to manage each device’s setup and configuration; this being in the form of choosing the entry criteria from the platform matrix, drawing an entry and exit report or loading a vehicle or person blacklist for transgressing estate rules amongst the other numerous platform features offered.

A unique visitor whitelist can be created giving only listed details entry. If you are not whitelisted, entry will be denied. This is perfect for retirement villages wanting to take absolute control of securing who enters the property.

For more information contact Onguard Patrol Management, +27 21 701 7777, jamie@onguard.co.za, www.onguard.co.za

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